MINUTES OF THE MEETING OF BRILL PARISH COUNCIL
ON TUESDAY september 19TH AT 8.15PM
IN BRILL MEMORIAL HALL
Present: Cllr Springs (Chair), Cllr Tuffley, Cllr Slater, and 5 members of the public.
Prior to the Meeting the Parish Council acknowledged the resignation of Cllrs Baker and Kent and expressed their thanks for the hard work that they carried out whilst in the role particularly in the Hartwell’s Barn project.
023/054 To receive apologies for absence.
Apologies were received for Cllr Judge
023/055 To receive any declarations of interest
Cllr Slater declared a Standing Interest regarding Brill With Ukraine
023/056 To approve the minutes of the meeting held on 18 July 2023.
The Minutes were approved as a true record of the meeting
023/057 Planning applications
Applications for review
Planning Ref 23/02494/ATC
Address Kings Ride House High Street Brill Buckinghamshire HP18 9RP
Proposal Lime Tree - Fell For Information
PC Comments
Planning Ref 23/02645/APP
Address 10 High Street Brill Buckinghamshire HP18 9ST
Proposal Erection of mounted refrigeration/ extraction unit on side of wall fixed with bracket (retrospective)
PC Comments Object – unsightly in a conservation area.
023/058 Communications Database
To review the recent communications
The Communications database was reviewed by the Council with the majority of correspondence relating to items on the Agenda
023/059 Hartwell’s Barn
Progress report on the Hartwell’s Barn project in conjunction with the Brill Society
Cllr Springs proposed and addendum to the Memorandum Of Understanding with the Brill Society which would state that the site be owned in equal share by The Brill Society and Parish Council and that the proposed Hartwell’s Barn Trust is created to provide Management of the site in perpetuity. The proposal was seconded by Cllr Slater and unanimously approved. The addendum would also be subject to approval from The Brill Society.
Cllr Springs also proposed the preference of communication between The Brill Society and the Parish Council to be face to face meetings or via Teams. This would also provide the opportunity for minutes to be taken as true statement of the meetings and a historical record.
023/060 War Memorial
Update on the installation of chains on the memorial
The original chains were inspected and found to be too corroded to be reinstated. It was brought to the attention of the Council that the Memorial is a listed monument including the chains and as such the Council agreed for these to be reinstated. The Council registered its thanks to Andy Fisher for sourcing and fitting the chains.
Cllr Springs proposed to source a quote to refresh the names carved into the stone which have been weathered and eroded, seconded by Cllr Tuffley and unanimously approved.
023/061 Playing Field
ROSPA report new playground
Cllr Tuffley to feedback at the October Parish Council Meeting
Path to BSSC from Fire Station Alley
Following communication from the Brill Sports and Social Club, the Parish Council agreed to obtain a quote for hand weeding the path between the Fire station Alley and the Sports and Social Club.
MUGA
The Council agreed to investigate the cost into installing floodlights on the MUGA.
Football Field application form
Cllr Tuffley confirmed she is liaising with Aspire over the application and will feedback to the Council at the October meeting.
023/062 Finance
To receive an update on the Bank switch from Santander to Lloyds
The Clerk updated that the Council’s new Lloyds Bank Account has been opened, with a facility for making online payments. The Clerk will contact Santander to transfer the funds to Lloyds before the next meeting.
It was agreed for Cllrs Springs, Tuffley and Slater to be signatories on the Lloyds account.
023/063 Policy regarding the Recording of Parish Council Meetings
Cllr Tuffley to propose a Policy regarding the recording Parish Council meetings.
Cllr Tuffley to feedback at the October meeting
023/064 Brill Common
Feedback from HLS Meeting with Alex Cruickshank
Cllr Slater updated the Council that she and the Clerk had met with Alex Cruickshank and discussed the future Countryside Stewardship Agreement (formerly Higher Level Stewardship Agreement), due for submission April 2025. The initial discussions are taking place over what could be included in the agreement and will continue to do so in the coming months.
To receive feedback from the Brill Common and Village Greens Advisory Committee
The Council unanimously agreed to obtain a quote to cut and collect the nettles on the walks prior to the Autumn.
The Council also agreed to obtain a quote for the disposal of the ragwort. Cllr Slater also proposed paying Tim Patrick at the same rate as last year (£240) for the clearance of the Ragwort. This was seconded by Cllr Tuffley and unanimously approved
Cllr Slater updated that a quote had been received for £650 to remove the sycamore scrub clearance and proposed the Council agree for the work to be carried out. This was seconded by Cllr Tuffley an unanimously approved.
Cllr Slater proposed when drafting the 2024/24 Budget to include approximately £2,000 for scrub clearance for the next financial year. This was to be agreed at the Finance Committee meeting.
The Council stated that the management of The Walks was lacking this summer, however the Council has been working closely with The Walks Committee to resolve this
Cllr Slater proposed renewing the contract for Alex Cruickshank of BBOWT to assist with the work on the Common and the upcoming Countryside Stewardship Agreement
Common Warden
Cllr Slater proposed to start planning the advertisement and Job description for a qualified warden to carry out work on the Common for one day a week. It was estimated that the cost of the Warden would be approximately £5,000/year. Cllr Springs seconded and was unanimously approved.
023/065 Village Green
To review the offer for Gigaclear for the proposed Wayleave over the Village Green.
Cllr Springs proposed accepting the wayleave proposal from Gigaclear under the proviso that the access chamber is moved to adjacent to the road and the current route is amended. The Village Green would also need to be returned to its original state after the work is complete.
023/066 Road & Traffic
To receive an update on the current projects in the Parish
Parking on Windmill Street: To consider actions required to tackle this problem
Both items were carried forward to the October meeting due to time constraints.
023/067 Income & Expenditure
September 2023 Payments
Bucks Council - Bins £30.70
Bucks Council - Dog Bins £254.38
BT - Utilities £89.16
Bucks Council - Bins £33.25
G Govvier - Walks Work £50.00
MP Printers - Hartwell's Barn Leaflet £42.00
HHH - Website & Comms £200.00
R Timms - Bins & Walks work £260.00
Philippa Tawn - BWU English Lessons £740.00
Aspire - Grass Cutting £528.00
R Damerell - Clerk Salary £1,001.65
HMRC - PAYE £65.04
Drax - Electricity £171.77
Income
Interest £35.26
Brill With Ukraine Donation £25.00
VAT Reclaim £24,886.75